LEARN MORE ABOUT OUR PHILIPPINE CONSULATE OFFICES in CANADA
By Gin Aguilar
Undeniably, there are lots of Filipinos currently in Canada. Our fellow kababayans are all over the country in different provinces – some as Canadian citizens, some are permanent residents, others are under work or student permit, or simply visiting their families and friends. Based on the census done by the government in 2016, Filipino and Filipino-Canadian population in Canada are concentrated mainly in four Canadian provinces – Ontario, Alberta, British Columbia, and Manitoba – as more than 90% of them reside and work in those provinces.
These consular offices have various government services, most common are:
(1) Application and renewal of Philippine passports
- Current or latest Philippine Passport
- Completed Passport Application Form No. 2
- Photocopy of passport’s data page (page showing holder’s picture and personal details)
- Original Valid Permanent Resident (PR) Card, Work Permit, Study Permit or Visit Visa
- Photocopy of the front of Valid PR Card, Work Permit, Study Permit or Visit Visa
- For married female applicants who wish to change their last name to their husband’s: Original and 1 photocopy of Marriage Certificate issued by the National Statistics Office/Philippine Statistics Authority (NSO/PSA)
NOTE: Beginning January 1st 2018, the Philippine Consulate offices will issue regular/ordinary passports with a validity of 10 years for Filipino citizens who are 18 years old & above, and regular/ordinary passports with a validity of 5 years for those below eighteen years old.
(2) Processing of dual citizenship
- Completed and signed dual citizenship application form;
- Original Philippine Birth Certificate issued by the National Statistics Office (NSO)/Philippine Statistics Authority (PSA) or the Local Civil Registrar of the municipality where the applicant was born, plus 3 (three) photocopies
- If available, most recent Philippine passport, and 3 (three) photocopies of its data page (page showing photo and personal details)
- For married female applicants: Original Marriage Certificate and 3 (three) photocopies;
- If applicable, Original Death Certificate of the spouse, plus 3 (three) photocopies;
- If applicable, Original Divorce Decree or Court Order on the Annulment of Marriage,
- plus 3 (three) photocopies
- 3 (Three) recent 2” x 2” ID colored photos with white background
- Canadian passport, plus 3 (three) photocopies;
- Original Certificate of Oath-Taking as a Canadian Citizen, along with 3 (three) photocopies
(3) Legalization of documents such as affidavits and Special Power of Attorney (SPA’s)
You are required to appear in person and sign the documents at the Consulate General if you are executing an affidavit or other legal documents requiring oath such as Special Power of Attorney, General Power of Attorney, Affidavit, Certification, Deed of Donation, Deed of Sale, Extra-judicial Settlement of Estate, which are to be sent and used in the Philippines.
- Original document for notarization/authentication together with any valid IDs such as Philippine passport, Canadian citizenship card or Canadian passport, Driver’s license, PR card, Ontario Photo card.
- An extra set/copy of the document to be notarized/authenticated with a photocopy of the valid ID’s for the Consulate’s file.
Kindly take note that if the individual who executes the legal document is unable to personally appear at the Consulate, the document should be notarized by a duly commissioned and authorized lawyer or notary public. For Toronto Consulate office, these documents should be submitted to Official Documents Services (ODS) in Jarvis St. in downtown Toronto for certification of the signature and authority of the lawyer/notary public. Once this has been done, the client may proceed to the Philippine Consulate General for authentication. For consulate offices other than Toronto, check on this link to find where to submit the documents: https://ottawape.dfa.gov.ph/index.php/2016-04-12-08-36-34/2016-04-13-03-10-46/legalization-of-documents
Processing time for consulate offices is usually after 1 working day upon submission of the legal documents with the requirements. The duly notarized/authenticated document will be released the next working day (after 1 working day) between 2:00pm and 4:00pm.
In case the applicant will be unable to personally pick-up the document, a letter of authorization from the applicant indicating the name of the authorized representative should be provided along with valid ID.
(4) NBI Clearance
You can actually apply for your NBI Clearance in any of the consulate offices in Canada. For First-time applicants, or for those who do not have their old NBI Clearance certificates any longer, or those whose NBI clearance has been issued prior to 2014, requirements are as follows:
- Duly accomplished NBI form No. 5 (consular staff will take the fingerprints of the applicants) – this form will be released the same day (NOTE: once reviewed and notarized, It’s ONLY the NBI Form No. 5 that will be released by the Consulate AND NOT the clearance)
- Photocopy of valid passport (original passport to be presented)
- 2” x 2” colored photo with white background taken within three (3) months prior to application
- Payment of CAD $36.25** (**most current fee as of September 2019)
If the applicant is applying only for NBI Clearance Renewal and has a copy of his old NBI clearance (2014 to present) and there is no correction in his name, status or place and date of birth, the applicant does not need to provide fingerprints. A duly accomplished NBI Form No. 5, with a photocopy of the old NBI clearance (2014 to present), a photocopy of valid passport and 2” x 2” colored photo with white background needs to be submitted/sent over by the applicant to NBI in the Philippines through international courier of the applicant’s choice. Keep in mind that it is the applicant’s responsibility to send over all the requirements to the NBI Office in the Philippines and not the Consulate office, which will usually take weeks (or even months, depending if there is no problem or “hit” on your name). You may also send your requirements to your representative in the Philippines, which can be your relative or friend, by providing him/her your authorization letter.
A more convenient and hassle-free option is to get the services of JCA LAW Office to get your NBI Clearance. Kindly take note though that JCA is not related in any other way to any of the Philippine Consulate Offices and the applicant always has a choice on where to get and apply for his/her NBI clearance.
For more information on NBI Services, you may refer to https://nbirenewal.ca/when-do-i-need-to-get-an-nbi-clearance-in-canada/.
Please take note that the Consulate accepts ONLY Cash, Bank Draft, Money Orders or Certified Cheques (Debit or credit cards and personal cheques are NOT accepted).
Listed below are the addresses and office hours of the Embassy of the Republic of the Philippines and different Philippine Consulate Offices in Canada:
EMBASSY OF THE REPUBLIC OF THE PHILIPINES, OTTAWA
H.E. (Ms.) Petronila P. Garcia
Ambassador Extraordinary and Plenipotentiary
30 Murray Street
Ottawa, Ontario, K1N 5M4, Canada
Tel. No.: (613) 233-1121
Fax No.: (613) 233-4165
Duty Officer No: (613) 614-2846
Email: firstname.lastname@example.org / email@example.com
Monday – Friday 9:00 a.m. – 5:00 p.m. (except Philippine and Canadian holidays)
Every 1st Saturday of the month – 10:00am to 3:00pm
PHILIPPINE CONSULATE GENERAL (PCG)
Hon. (Mr.) Orontes V. Castro
7th Floor, 160 Eglinton Ave. East
Toronto, Ontario, Canada M4P 3B5
Tel (416) 922.7181
Fax (416) 922.2638
Emergency No.: (416) 346-3268
Email: firstname.lastname@example.org / email@example.com
Website: www.torontopcg.dfa.gov.ph / www.philcongen-toronto.com
Monday – Friday 9:00am to 4:00pm (except Philippine and Canadian holidays)
Every 1st Saturday of the month – 9:00am to 12:00pm
PHILIPPINE CONSULATE GENERAL, VANCOUVER
Hon. (Ms.) Maria Andrelita S. Austria
Suite 660, 999 Canada Place (inside World Trade Center)
Vancouver, B.C. V6C 3E1, Canada
Tel. Nos.: (604) 685-1619; 685-7645; 685-8576
Fax No.: (604) 685-9945
ATN/Duty Officer No.: (604) 653-5858
Email: firstname.lastname@example.org / email@example.com
Website: www.vancouverpcg.dfa.gov.ph / www.vancouverpcg.org
Monday – Friday 9:00am to 5:00pm (except Philippine and Canadian holidays)
Every last Friday of the month – 9:00am to 6:00pm (except Philippine and Canadian holidays)
PHILIPPINE CONSULATE GENERAL, CALGARY
Hon. (Mr.) Gilberto G.B. Asuque
Suite 920, 571 10th Avenue South West
Calgary, AB T2R 0A8, Canada
Tel. No.: (587) 577-1524
Passport Appointment: (403) 455-9346
Passport matters: (403) 455-9343
Notarials ATN / Duty Phone: (587) 572-4996
RA9225: (403) 455-9483
Email: firstname.lastname@example.org; email@example.com; firstname.lastname@example.org; email@example.com; calgarypcg.RA9225@gmail.com; calgarypcg.ATN@gmail.com
JCA LAW OFFICE have dedicated and amicable Filipino-Canadian lawyers who can provide notarial services and we have professional and friendly Filipino-Canadian staff who can also assist you in drafting of your legal documents such as affidavits and SPA’s, as well as in processing of your NBI and Police Clearance.
You may visit us at:
160 Eglinton Ave East, Suite 406 (4th Floor),
Toronto, ON M4P 3B5
(same building as the Philippine Consulate in Toronto). Office Hours: Mon-Fri 9 AM – 6 PM, Sat 9 AM – 2 PM.
Holidays – By appointment only.
You may also give us a call at:
or send us an email at (Email) firstname.lastname@example.org.
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